2018 WhaleCoast Alaska Fees and General Info

National Park Tour Fee: The 2018 fee for the National Park Tour is $3,135. This fee covers transportation throughout the tour. Guests are responsible for paying for their own transportation from their home to Anchorage, and their return flight from Fairbanks to their home. The tour fee also covers double occupancy lodging (10 nights) during the tour, all entrance tickets except the options that have an added price, and a total of 19 meals - an average of 2 meals per full travel day. (On some days, all three meals are paid. Other days there is only one.)

Options: There are several options for extending and/or enhancing your tour.

See Daily Schedule for more specific information about the tour options. Space for these optional activities is limited. Space for each option is assigned on a “first to sign up, first to go” basis.


All-Alaska Tour Fee: The 2018 fee for the All-Alaska Tour is $3,845. This fee covers transportation throughout the tour. Guests are responsible for paying for their own transportation from their home to Fairbanks, and their return flight from Sitka to their home. The tour fee also covers double occupancy lodging (12 nights) during the tour, all entrance tickets except the options that have an added price, and a total of 23 meals - an average of 2 meals per full travel day. (On some days, all three meals are paid. Other days there is only one.)

Options: There are several options for extending and/or enhancing your tour.

See Daily Schedule for more specific information about the tour options. Space for these optional activities is limited. Space for each option is assigned on a “first to sign up, first to go” basis.


Deadlines: A nonrefundable deposit of $300 is due upon registration. The tour will sell out when the guest number for a tour reaches 40. Balance is due March 1st. Sorry, we cannot reserve space on the tour without the deposit.

Cancellation/Refunds: Cancellations must be made in writing. (Email is OK.) The $300 deposit is nonrefundable. We are sorry, no exceptions can be made to this policy. Other tour fees will be refunded according to the following schedule:

Travel Insurance: WhaleCoast Alaska highly recommends that you purchase travel insurance for the entire amount of your vacation expenses: tour fees, options, flight costs, and any pre or post tour travel you are planning. For maximum coverage, you are advised to purchase your travel insurance within two weeks after you pay your tour deposit. Even if you do not plan to arrange your flights within this 2 week time frame, it is still advisable to purchase your travel insurance shortly after paying your deposit. You can then amend your insurance plan by adding flight coverage within two weeks of booking your flight. WhaleCoast Alaska recommends Travel Guard Insurance because of their record of service and timely payment of claims made by previous tour guests. To purchase Travel Guard insurance, click the banner below.

Lodging: The lodging included with the tour is pre-paid for double occupancy. Much of the lodging is in private homes of Unitarian Universalists. Our UU hosts provide some local transportation and personal attention to their guests. We use guest and host questionnaires to avoid housing placements where guest's allergies or mobility issues would be problematic. The UU homestay lodging ranges from modest to spacious. Some homes have steep entry walks and interior stairs. We try to house people with mobility issues with hosts who have few or no steps. Most Alaskans have pets. If this would be a problem for you, please let us know in advance. Some hotels and commercial guest houses are used where there is no UU congregation, or where not enough UU homes are available. We typically use moderately-priced hotels and commercial guest houses. The hotels that we use have a bathroom in each room, but the guest houses may have a shared bath. We try to schedule everyone with a similar balance of homestays and commercial lodging, but this is not always possible. If you have a strong preference for one or the other, we will try to accommodate it. However, with so many people and variables to consider, please be flexible. If you encounter any problems regarding your lodging, please let us know as soon as possible. We want you to be comfortable and satisfied with your lodging.

Single Travelers: Traveling with WhaleCoast Alaska is a great way for single travelers to meet interesting, like-minded people – even lifelong friends. WhaleCoast Alaska welcomes single travelers. Single guests pay the same price as guests traveling with a partner (unless they desire a private room). We assign single travelers to rooms with other single travelers. Usually there will be two guests per room. Generally, we rotate single travelers with different roommates unless otherwise requested. Although our guests are generally interesting and pleasant people, we cannot guarantee that you will be compatible with every roommate. Some guests are night owls; others are early risers. Some guests are quiet sleepers; others snore. We will honor your requests to the best of our ability, but adaptability on the part of single travelers is expected.

Private Room Supplement: Single guests who desire a guaranteed private room can pay a private room supplement. The amount differs for each tour and is listed on your registration form. If you choose this option, your private room would sometimes be in UU homes (with shared bathrooms), and other times it would be in commercial lodging. There are only two private room options available for each tour. Please ask about availability before registering.

Meals: An average of two meals each day is pre-paid and noted in the itineraries. The other meals are left to the choice and payment of the guests. Most breakfasts are in the homes of UU hosts. Some of the lunches and dinners are provided by the local UU congregations. Common alternative diets, such as vegetarian, dairy or gluten-free, etc., can generally be accommodated by the local UUs. WhaleCoast Alaska guests sometimes order from the menu in restaurants when the tour includes a group meal. If the restaurant has expensive items, we cap orders to the medium-range entrees by announcing our limit before people order. The price of lunches and dinners, including beverage and tip for which WhaleCoast Alaska pays, ranges from $14 to $35. If a more expensive item is desired than the announced limit, a guest may order it, pay the tour director the difference, and leave an additional tip. We pay 15-20% tips on group meals. Guests pay the waitpersons separately for all alcoholic beverages and desserts that they order, including tips on these items.

Gratuities: We pay gratuities for WhaleCoast group meals in restaurants, local group transportation, and group activities. Tips for individual service by porters and for housekeeping in hotels are not included. On occasions when service has been outstanding a tour leader will pay a generous gratuity from WhaleCoast Alaska funds and may suggest to participants that they can add tips if they so desire.

Early Arrival and Extended Stay: WhaleCoast Alaska allows you to extend your Alaskan experience by staying additional night(s) with your UU host, either before your tour begins or after it ends. The additional fees for this lodging are listed in the descriptions for each tour. We encourage you to do this if your time and finances allow. 100% of your early arrival fee goes directly to the UU congregations. There are many additional activities that would be very worthwhile which cannot be included in the tour. We will email you a list of our favorite Fairbanks and Anchorage activities. During your early arrival days, your host will provide transportation to/from town in coordination with his/her work schedule. From there, you can explore on your own, using a taxi, rental car, or municipal bus to meet the rest of your transportation needs.

Walking: Every day on the tour involves at least some walking of low to moderate exertion, up to 1.5 miles in length. Guests can sometimes utilize taxis, at their own expense, to reduce the amount of walking that is needed. There will be opportunities for longer walks or hikes for guests who are interested. These will be optional, and alternate activities will always be available. If you are not sure whether or not you could handle the physical activity, please contact us to discuss your concerns.

Health: All clients must have their own medical insurance or have a comprehensive travel insurance plan. If you are at serious risk for a health problem you must have a doctor's written approval. You are responsible for 100% of any medical and evacuation costs required during and after the tour. Our groups go into wilderness and use public carriers away from medical care. It is very important that we know about health conditions that may require additional care or consideration during the tour.

Luggage: We do not provide luggage handling for guests, except in Denali National Park. You or your companion must be able to carry your bags into the homes and hotels where you will be staying and onto any trains, boats or buses and stow it in luggage compartments. Porter service will not usually be available. We ask guests to limit luggage to one piece – the size (approx. 24” x 17” x 10”) that is allowed to be carried on a plane – plus one daypack each. Please do not bring larger bags. There are times when our group’s luggage space is very limited. Guests are responsible for airline baggage fees during the tour. These fees can usually be avoided by limiting your baggage to one piece that is small enough to be carried onto the plane, plus a small day pack.

Laundry: You will often be able to do laundry in some of your UU hosts' homes or at hotels so that clothing requirements may be reduced. You may want to include at least a few articles of clothing that can easily be hand washed and hung to dry overnight if needed. “Convertible” pants, which eliminate the need to bring shorts, are highly recommended. Casual, practical clothing is all that is needed. You will never have to "dress up" for anything during the tour!

Registration: Each piece of registration information is very important. It helps us match roommates and plan home stays. We want to avoid putting guests in homes where they might have allergic reactions, difficulty with stairs, etc. We need to know your name exactly as it appears on your official ID so that we can make appropriate travel arrangements. Please double-check your ID to make sure the name on your registration form MATCHES YOUR ID EXACTLY.

Travel Arrangements: We encourage you to make travel arrangements as early as possible. You will need to purchase a ticket from your home to Alaska to begin the tour, and a return ticket from Alaska to your home after the tour ends. There are numerous flights to/from Anchorage and Fairbanks. If you are on the All-Alaska Tour that ends in Sitka, keep in mind that there are several flights out of Sitka. Some of these departures involve a layover in Juneau, while others fly more directly to Seattle. Generally, the earlier you book your flights, the lower the cost will be. In any case, it is very important that you provide accurate information about your travel arrangements to WhaleCoast Alaska and to update us if your travel information changes.

One way to reduce your travel costs is to apply for an Alaska Airlines VISA card. They offer 30,000 free airline miles after you spend $1,000 on the card. This will save you hundreds of dollars. For best results apply as early as possible, because it takes some time for your benefits to be credited to your account. If you contact WhaleCoast Alaska before mid-December, we can arrange for Alaska Airlines to send you an email invitation for this card.

Replacement of Program Segments: All programs are subject to revision. If a program segment is canceled, we will first try to replace it with an appropriate substitute experience. If this is not possible, refunds will be made after the tour is over and WhaleCoast Alaska obtains the refund from the vendor. In the case of a guest choosing not to participate or being unable to participate in a tour activity, no refunds will be given.

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